As you may already be aware the General Data Protection Regulation (GDPR) replaces the Data Protection Act 1998 from 25th May 2018. It is designed to strengthen the safety and security of all data held within an organisation, and make sure processing and storage procedures are consistent.
6th Morpeth Scouts are committed to safeguarding the privacy of your information and wanted to inform you of what we hold, how we store it and how it is processed.
We hold personal data (including sensitive personal data) about members, parents/guardians/carers and volunteers. This may include the following:
We collect this information to communicate within the Group and to carry out our responsibilities as Scout Leaders. For adult volunteers, we have a responsibility to hold information during your membership and afterwards (due to safeguarding responsibilities). This is necessary for the DBS checks which are essential. We also may ask for additional information for attendance at events such as camps.
All adult data relating to membership is held on the Scout Association database – Compass. This system is GDPR compliant. For members, (Beavers, Cubs and Scouts) we collect personal and sensitive personal data. This data is used at meetings, camps and events to maintain the safety of participants, ensure we can contact parents/carers if we need to, provide activities and diet/facilities which meet individual needs.
All member data is held on a commercial computer system called Online Scout Manager (OSM). The system allows transfer of data between beaver, cubs, scouts and explorer groups as the member progresses in their scouting journey. This system is GDPR compliant.
We may use data to:
If we need to use your data outside of normal activities then we will ask for your consent.
We keep data for varying periods depending upon its use. In general:
You have the right to request access to information we hold about you or your child. You also have the right to:
If you wish to contact us to exercise these rights or for further queries about this Privacy Notice then please contact us at firstname.lastname@example.org. If you have a concern about the way we are collecting or using your personal data, we request that you raise your concern with us in the first instance. Alternatively, you can contact the Information Commissioner’s Office at https://ico.org.uk/concerns.
Last update: 23rd May 2018